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In this blog we will cover the below content:
- What is audit?
- Key terminology related to audit
- Introduction to Internal audit and competencies
- What are the types of auditors?
- What are the key requirement for auditor competency?
- How to maintain & improve the competency of internal auditors:
- Importance of internal auditors:
When we talk about auditors it is the first thing which we need to focus because the auditors are being trained to conduct audit so let’s discuss about audit in brief.
It is defined as a Systematic, independent and documented process for obtaining objective evidence and evaluating the evidences to determine the extent to which the audit criteria are fulfilled against the standard requirement.
Key terminology related to audit:
below are the few key term which are play very important during an audit .Here the key terms relate to audit are as mentioned below lets understand one by one.
Audit programme:
For success of an audit it is necessary to make a program which his being follow from start to end to an audit .Audit programme is set of complete activity which are identified for execution during the audit .
It is defined as Set of one or more audits planned in a specific time frame and directed towards a specific purpose of audit against the requirement of standard.
Audit scope:
Whenever we are going to start an activity it is very necessary to define the boundaries of that particular activity first otherwise the effort will be waste because without any aim and limit any activity cannot be completed effectively. So it’s one another key term related to audit.
It is defined as the Extent and boundaries of an audit which his planned to cover the requirement of international standard.
Introduction to Internal audit and competencies:
Internal auditors are those who are qualify of the exam of internal audit organized by any certified agency from reference standard. Different international standard having different requirement. Internal auditors are trained based on the standard requirement so that they can conduct audit to meet the requirement of standard .Internal auditors are certified in two formats one is internal auditors and 2nd is external auditors .Internal auditors are those which hare trained by an lead auditor and can conduct audit in the organization for review the compliance and effectiveness of defined system of an organization.
External auditors are those who can conduct audit in other organization on behalf of any certification body or agency. Internal auditors are mainly the members of organization who are trained to conduct periodic review of organization management system so that gaps can identified and appropriate action can be taken .These members are trained from an certified lead auditor who have been completed the minimum five man days course from an international accredited agency .
What are the types of auditors?
As we discussed above auditors are the trained person to conduct audit based on the requirement of international standard requirement. Based on certification course these auditors are mainly two types:
Internal auditors: These are the members of organization who are trained against the requirement of international standard by an agency. These members are responsible to plan, execution, reporting and closing of observation raised during the audit conducted on defined frequency.
External auditors:
These are the members who are complete an lead auditors course from an international accredited agency .The external auditors are conducting audit on behalf of certification agency in organization for verification of compliance of international standard based on the audit result it is decided that either the organization can go for certification or not.
What are the key requirement for auditor competency?
As we are discussing about internal auditors are the peoples who are qualify from an international standard .SO that here are the key requirement which are mentioned below:
- Able to understand the automotive process approach & risk-based thinking for audit;
- Understand about applicable customer-specific requirements & core tool and ISO 9001 and IATF 16949 requirements related to audit scope.
- Understand about planning, execution, reporting and closing of audit findings.
- Some other key requirement are also mention below:
- Technical know how about process & control plan and FMEA.
- Auditor shall demonstrate competence
How to maintain & improve the competency of internal auditors:
- Minimum number of audit execution per year.
- Maintain knowledge bank based on internal changes technology, CSR, core tool etc.
Importance of internal auditors:
- These are the members who are trained for conducting the audit as per international standard requirement.
- These are the person who are help to identify the gaps between the system requirement and implemented system.
- These provide the inputs to management for improvement.
- These are work like alarm because during audit identified gaps are the sign of system noncompliance which can leads to major failure.
Question -As per Iatf which clause is applicable for product audit.
Answer– clause number 9.2.2.4 is applicable for product audit.
IATF 16949 internal audit schedule example:
Internal audit schedule is a document in which we are mentioned all required details as per IATF 164949 standard requirements. The format of internal audit schedule can be vary but the requirement for creating will be same as per mention in IATF 16949 standard.
If we talking about requirement for internal audit schedule then and effective internal audit schedule shall have following requirements.
- Process to be audited
- Close coverage as per standard IATF 16949
- Auditor name, auditor name
- Audit timing and audit date
After considering these all requirement we can easily create a schedule in Excel as per our convenience.
Question: What are the questions for HR audit.
Answer: The main question for HR audit are related to development of employees.
Below are the key questions which are ask by auditor.
- TNI
- Annual training plan
- Execution of training plan
- Attendence record
- Training feedback
- Long term effectiveness.
- Competency matrix.
- Test papers
- Plan v/s actual recruitment
- Attrition rate etc
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